1. Introduction & Commitment
The health and safety of our employees is of paramount importance. We aim to provide and maintain safe and healthy working conditions, equipment and systems of work for all our employees and to provide them with the necessary information, instruction and training to achieve this aim.
Appropriate preventive and protective measures are, and will continue to be, implemented following the identification of work related hazards and assessment of the risks associated with them.
We recognise the importance of employer/employee consultation on matters of health and safety and the value of individual consultation prior to allocating specific health and safety functions.
We also accept our responsibility for the health and safety of other persons who may be affected by our activities.
The allocation of duties for safety matters, the identity of competent persons appointed with particular responsibilities, and the arrangements made to implement this policy are set out herein and/or in associated health and safety documents and records.
Expert advice will be sought as necessary when determining health and safety risks and the measures required to guard against them.
The objectives of this safety statement can only be achieved through the support and co-operation of employees and all other persons who use the premises e.g. contractors, visitors, students.
The contents of this statement will be kept up to date to reflect the changes in the nature of the activities and the size or complexity of the organisation/establishment.
We will review its effectiveness as appropriate and in any case, at least annually.

Date of last review: 17/01/2026

Name: Matthew J Smith

GENERAL POLICY STATEMENT
Clean Green Grass Group ltd is an artificial grass cleaning specialist specialising in synthetic grass maintenance and cleaning. This Statement recognises the obligations of Clean Green Grass Group ltd under the Health and Safety at Work etc. Act 1974. Clean Green Grass Group ltd in the conduct of its activities will ensure that it:
• Protects the health, safety and welfare of its employees and others that may be affected by its activities.
• Limits adverse effects on and adjacent to the area in which those activities are carried out.
• Meets its responsibilities as an employer to do all that is reasonably practicable to prevent accidents, injuries and damage to health.
• The Company will also, so far as is reasonably practicable:
• Provide and maintain safe working environments that are without risks to health, safety and welfare.
• Set standards that comply with the relevant statutory requirements relating to health, safety and welfare with regard to the effect on employees, clients, other contractors and the public.
• Co-operate fully with Principal Contractors and other contractors to ensure free flow of information that could adversely affect the health, safety & welfare of others.
• Safeguard employees and others from foreseeable hazards connected with work activities, processes and working systems.
• Train all employees to be aware of their own responsibilities in respect of relevant health and safety matters.
• Undertake review activities to ensure the Company’s objectives for health, safety and welfare are being met.
• The implementation of this Policy will be undertaken by all personnel employed by Clean Green Grass Group ltd and supported by an ‘Appointed Safety Adviser’ who will give advice on health, safety and welfare matters whenever requested to do so.
This policy will be updated annually or more frequently if deemed necessary.

MANAGEMENT RESPONSIBILITIES
Directors
Retain overall responsibility for Health, Safety & the Environment throughout the company.
Sanction appropriate funding to ensure that there are adequate resources available to meet all legal Health, Safety & Environment requirements.
Ensure that all senior staff are suitably trained for the tasks required of them. Encourage training for all levels of staff.
Ensure that subcontractors are competent for the work required of them, and that they allocate sufficient resources to carry out the works safely.
Set a personal example to all staff of the importance of Health, Safety & the Environment, especially by wearing appropriate clothing when visiting sites.
Initiate the company’s Health, Safety & Environment policies and ensure that they are kept up to date.
Initiate procedures within the company to ensure that the policy is fully implemented.
Monitor the effectiveness of the Health, Safety & Environment policies and amend as necessary.
Sanction appropriate funding to ensure that there are adequate resources available to meet all legal Health, Safety & Environment requirements.
Notify the Safety Advisor immediately of any significant Health, Safety & Environment ‘events’, including, but not limited to; any RIDDOR reportable injuries or dangerous occurrences, any significant occurrences that could have led to more serious outcomes (near misses), or any other significant event.
Liaise fully with the Safety Advisor on all matters relating to Health, Safety & the Environment, such as accident investigation and changes to policy and procedures to prevent reoccurrence.
Inform the Managing Director of any ‘event’ with a significant Health, Safety & Environment involvement.
Encourage training for all levels of staff.
Ensure that subcontractors are competent for the work required of them, and that they allocate sufficient resources to carry out the works safely.
Set a personal example to all staff of the importance of Health, Safety & the Environment, especially by wearing appropriate clothing when visiting sites.
Safety Advisor – SPS Safety Ltd.
Provide up to date information on current Health, Safety & Environment Legislation in a format that is easily understood by the management.
Advise on impending legislation.
Advise on the Health & Safety Executive’s safety initiatives.
Give practical advice on any matters relating to Health, Safety & the Environment whenever requested.
Suggest, and provide if required, suitable training for all levels of employees to help promote a safety culture.
Investigate notifiable accidents, dangerous occurrences, or any other incidents at the request of senior management and submit to the company a written confidential report.
Represent the company where necessary in all discussions and correspondence with the Health & Safety Executive.
If and when requested, carry out site inspections and submit a written report of all findings.

Project Managers
Initiate procedures within the company to ensure that the Health, Safety & Environment Policies are fully implemented.
Know and promote the company’s Health, Safety & Environment policies to all staff and subcontractors.
Notify the Directors immediately of any significant Health, Safety & Environment ‘events’, including, but not limited to; any RIDDOR reportable injuries or dangerous occurrences, any significant occurrences that could have led to more serious outcomes (near misses), or any other significant event.
Liaise fully with the Safety Advisor on all matters relating to Health, Safety & the Environment, such as accident investigation and changes to policy and procedures to prevent reoccurrence.
Set a personal example to all staff of the importance of Health, Safety & the Environment, especially by wearing appropriate clothing when visiting sites.
Monitor the effectiveness of the Health, Safety & Environment policies and advise changes as necessary.

Site Supervisors
Notify senior management immediately of any significant Health, Safety & Environment ‘events’, including, but not limited to; any RIDDOR reportable injuries or dangerous occurrences, any significant occurrences that could have led to more serious outcomes (near misses), or any other significant event.
Ensure that all accidents, injuries, or near misses, however minor, are properly recorded in the accident book. N.B. Even if the Principal Contractor/Client has their own accident book that they require to be filled in, it will still be necessary to record the accident in Clean Green Grass Group ltd’s accident book as well.
Liaise fully with senior management and the Safety Advisor on all matters relating to Health, Safety & the Environment, such as accident investigation and changes to policy and procedures to prevent reoccurrence.
Ensure that all personnel are working in a safe manner and in accordance with all agreed method statements and/or working procedures.
Take action in case of any safety violations.
Ensure that all staff are suitably trained for the tasks required of them. Encourage training for all staff.
Ensure that all tools are safe to use before work commences. Where tools are not deemed safe, they must immediately be put out of use and senior management informed without delay in order for defects to be rectified.
Ensure that all tools are operated in a safe way to ensure the safety of the operator and those in the area.
Ensure that tools are only used for the purposes for which they were designed.
Set a personal example to all staff of the importance of Health, Safety & the Environment, especially by wearing appropriate clothing when on site.

Operatives
The attention of all employees is drawn to their responsibilities under the Health & Safety at Work etc., Act 1974 and other relevant safety legislation, meaning that:
• Every employee at work must take reasonable care for the Health & Safety of themselves and of other persons who may be affected by their acts or omissions at work.
• They are also obliged to comply with any requirements imposed upon them by this company or by any Principal Contractor or Client on whose site they may be working. They will be obliged to fully co-operate to ensure a safe working environment for all concerned.
• No person shall intentionally or recklessly interfere with, or misuse, anything provided in relation to health safety and welfare.
• They are required to understand the company’s Safety Policy.
• Use the correct tools and equipment for the job.
• Keep tools in good condition.
• On all sites to wear safety equipment such as helmets, protective boots or shoes, goggles and gloves when required or instructed to do so.
• Report any damage to plant and equipment, especially any that could have a safety implication.
• Slips trips and falls account for more accidents on site than any other single cause, so it will be a significant requirement of all our personnel that they work in a tidy manner, clearing excess materials and rubbish as the work proceeds.
• Not to play practical jokes, or in other ways engage in ‘horseplay’, on site or in the workshop.
• Any injury suffered by themselves whilst at work, even if it does not stop them from working, or any injuries to members of the public must be reported immediately to the Supervisor, or the Director, as well as to the Principal Contractor’s Site Manager.
• Report to the Supervisor, or Director, any dangerous or unsafe working methods they see on site, and whenever possible suggest safer ways of doing things.

Subcontractors
All subcontractors will be expected to be ‘competent’ for the work to be undertaken. Should they not feel competent to undertake a specific task then the Supervisor or Director should be informed immediately.
Copies of training certificates, competence cards etc., should be immediately available on request.
All work must be carried out in accordance with current legislation and good practice, especially taking into account those working around them and the general public.
All subcontractors will be required to comply with the company’s Safety Policy together with specific site rules from any Principal Contractor/Client for whom we are working at the time.
All plant and equipment brought onto site must be safe, in good working condition, fitted with all necessary guards etc, and fit for the purpose of its intended use.
All electrical equipment must be no greater than 110volt and in good condition. Certificates should be available for inspection when requested, to demonstrate that it has been recently checked.
Any injuries suffered by any subcontractor’s staff or caused to anyone else, especially members of the public, must be reported to the Supervisor or Director immediately. They should also be reported to the Principal Contractor’s Site Manager.
Any materials or substances brought to site, that have health or safety considerations, must be accompanied by the manufacturer’s safety data sheet and a written COSHH assessment, a copy of which should be handed to the Supervisor.
Slips trips and falls account for more accidents on site than any other single cause, so it will be a significant requirement of all our subcontractors that they work in a tidy manner, clearing excess materials and rubbish as the work proceeds.
It is our requirement that all personnel wear appropriate safety equipment whilst on site, this will include safety helmets & protective boots.